The optimisation of internal processes through LOVIS EOS accelerates the execution of institutional projects and ensures a more timely delivery of benefits to citizens. It also drives efficient and effective management of public resources by reducing manual tasks and focusing efforts on strategic activities. In addition, the detailed and real-time publication of budget usage strengthens transparency, accountability, and public trust, consolidating the institution as a replicable model.
- Beginning-to-End Integrated Processes: Integrate and control all your processes from beginning to end; ensure complete traceability of information; optimise coordination across departments; reduce errors caused by reprocessing; guarantee compliance with deadlines and quality standards; and gain a real-time global view for improved strategic decision-making.
- Complete Budgetary Control: Availability and transparency at every stage of the budget execution. Control balances by centre–project–item and budgetary moment: approved/pre-committed/ committed/accrued/executed/paid/reconciled/available.
- Automatic Accounting Derived from Operations: Accounting information faithfully reflects operations, guaranteeing integrity, reliability, and ease of auditing.
- Budget–Accounting Integration: Integrate budgetary operations with accounting; automatically reflect commitments, accruals, and payments.
- Monitoring of Orders, Deliveries, and Penalties: Track the progress of purchase orders through to final delivery; generate alerts and automatic penalties for delays or non-compliance.
- Budget Reservation in Procurement: Request and reserve budget during procurement processes such as tendering, invitation, or direct award, ensuring availability during contracting.
- Automatic Validation of Budget Sufficiency: Manage purchase orders for goods and services; control validity, amounts, and items; and apply rules of budget sufficiency.
- Control of Different Inventory Stages Online: Access reliable real-time information on inventory, both in units and values, across different stages such as ordered, in transit, in stock, assigned, assignable, requested, reserved, and available for all your warehouses.
- Preventive and Corrective Maintenance: Create and schedule preventive maintenance plans by equipment or facility, establishing frequencies and activities to be carried out. Additionally, generate corrective maintenance orders when faults are reported, assign technicians, set deadlines, and control status.
- Public Works Contracts Execution: Register works contracts; control validity, amounts, budget items, and scheduled progress.
- Treasury–Budget–Accounting Integration: Automatically integrate treasury operations with budget and accounting; ensure balance consistency.
- Supplier Payment Scheduling: Schedule payments according to due dates, contractual conditions, and budget availability.
- Assignments and Custody of Fixed Assets: Assign assets to users or departments; issue and manage custody records with full traceability.
- Asset Capitalisation: Record the capitalisation of assets to convert expenses from the integration of purchases of different components into investments; automate accounting classification; control the helpful life of goods; ensure compliance with financial standards; improve visibility of institutional assets; and facilitate strategic decision-making.
- Control of Service Fees: Record and manage fees collected for services provided; ensure automatic integration with accounting.
- Travel Request Registration: Capture national or international travel requests; specify destination, dates, objectives, and persons responsible.
- Travel Allowance Allocation: Calculate and allocate travel allowances in accordance with official rates and available budget.
- Electronic Signature: Use the LOVIS EOS electronic signature to securely authenticate documents, ensure the legal validity of your transactions, speed up process approvals without the need for paper, reduce operating costs, protect the integrity of information, and strengthen trust in your digital operations.
